Coordinator: Projects/ Planner WC (8124): SABC Government Vacancies 2022

Job Description

PROJECT COORDINATOR AND PLANNER

 

DIVISION:                            TECHNOLOGY

DEPARTMENT:                   RADIO AND REGIONAL TECHNOLOGY WC

POSITION:                           PROJECT COORDINATOR AND PLANNER

POSITION ID:                    POSITION ID                       60018344

SCALE CODE:                     SCALE CODE                        404

REPORTS TO:                      REGIONAL MANAGER (RADIO AND REGIONAL TECHNOLOGY)

 

RE- ADVERTISEMENT

 

 CLOSING DATE:  07 February 2022

 

MAIN PURPOSE OF POSITION

 

To effectively plan, coordinate and administer resources/ facilities as well as supporting and advising the customers in order to contribute to viable and successful Broadcast Productions.

 

KEY ACCOUNTABILITIES

 

  • Provide to operational submissions to Line Manager with regard to Business Unit Strategy input in alignment with the Corporate Plan and the Target Operating Model.
  • Contribute to Opex and Capex Plans
  • Investigate and interpret business requirements in accordance to functional requirements, workflows and international best practises
  • Capex and Opex involvement to input into the project scope development,
  • Provide operational designs, risks, migration requirements, project implementations plans, integration system implementations, commissioning and workflows to deliver on functional requirements and avoid on-air disruptions
  • Design operational innovative solutions and plans of in-area projects
  • Proper investigation & acceptable explanation of budget for motivations
  • Accurate submission of Capex & Opex inputs into departmental budget
  • Opex contribution to ensure broadcast systems sustainability
  • Minor Capex contributions to ensure new requirements are addressed
  • Opex budget input to ensure adequate funds budgeting for future Financial Fiscal
  • Actively pursue revenue streams from external clients and promote revenue objectives of all internal clients.
  • Promote specialised skills within the region ensuring alternative Revenue Streams, eg CD Artists Recording, Font of House, Webinars, External Live Broadcasts, etc as per external tariff list
  • Designing  fit-for- purpose innovative  operational solutions in consultation  with Digital Partners to create resolutions
  • Agreed % of targets met; Agreed % of resources, equipment and facility availability
  • Above average rating of SLA
  • Submission of ad-hoc incidence fault reports and resolutions to line manager as required
  • Contribute to service delivery standards and guide the team to achieve them
  • Accurate monthly reporting on deliverables (broadcast, recording, production and post production), non-conformance & flagging of potential risks with provided solutions/mitigations
  • Ensure fault reports in order to safeguard department facilities, equipment functional and shortfalls are adequately  addressed
  • Prevention of re-occurring faults and less than agreed fault target
  • Daily shift and monthly reporting  of faults, tasks, risks, red flag escalations and status progress of deliverables
  • Full and comprehensive understanding of all broadcast genres
    • Outside Broadcast Productions (Sport, SONA, etc)
    • ENG for News (with Live view) and Outside Broadcasts
    • CPO/Music/Big Band Recordings and Broadcasts
    • Drama
    • Production/Post Production
    • Live Studio Broadcasts
    • Broadcast communication conferencing with multi-layer contributions
  • Accurate determination of resource capacity to maximise utilisation & revenue generation during broadcast productions.
  • Reconciling of quotations, cost and attendance registers with project budget during broadcast productions
  • Accurate documented cost/ resource inputs for inclusion in project quotes.
  • Detailed project plans in line with Broadcast Technology Standards.
  • Updated project status on booking system (ScheduAll).
  • Proper documented liaison/ communication with key stakeholders to ensure well -coordinated and aligned broadcast productions
  • Accurate project administration in line with relevant SOP.
  • Production overseer in line with Project Plan & booking system (Schedule All).
  • Accurate reflection of projects status on the booking system (Schedule All) at all times
  • Monitor/follow up of documented feedback from Team/ Stakeholders to accurately and in time identification of resource requirements.
  • Documented dissemination of information regarding  project changes to all relevant stakeholders
  • Complete records on all projects correspondence to be easily retrievable/ accessible.
  • Realistic inputs into project budgets in accordance with projects/ customer requirements.
  • Proper planning, coordination and scheduling of resources in order to reducing spending.
  • Accurate monitoring of cost and authorization prior to expense
  • On- going monitoring and ensuring production success
  • Gather and document sufficient detail information in order to accurately identify customer requirement
  • Proper documented liaison/communication with the Team/s  to ensure inputs of key stakeholders and resource capability
  • Accurate records keeping & storage as per the SABC policies.
  • Contribute to procurement of correct digital solution in line with customer requirements & Company Procurement policy & procedures
  • Escalate Risk findings reported with corrective treatment plans
  • Monitor adherence to OHS and compliance with SABC Company Policies & Procedures
  • Maintain discipline in accordance with company policies & procedures
  • SOP developments to ensure broadcast sustainability and business continuity
  • Contribute to a working Disaster Recovery Plan for the facilities/ section to manage all potential  broadcast failures
  • Provide relevant information to line manager  on both external and internal auditor findings
  • Resolve and implement internal and external Audit  recommendations
  • Operational SCM support for project process (Bid Specification Committee , Bid evaluation Committee and Bid Adjudication Committee) as  subject matter expert
  • 95% of assets verified annually
  • Effective control and management of all assets falling within area of control and outside broadcasts.
  • Customers served in operational proficient, friendly and helpful manner
  • Monitor compliance of services rendered with customer request and address non-conformance
  • Operational assistance & guidance to customers regarding capability of facilities and to provide best operational options
  • Attended resolutions to customer requests/ complaints
  • Expert  support and advice of customers re facilities, workflows and operations
  • Internal  and external client liaison regarding operational broadcast  compliance
  • Represent divisions at internal and external meetings
  • Compliance with performance management policies and procedures
  • Performance agreements with manager annually
  • Formal reviews conducted with manager and documented as per deadlines (Quarterly)
  • Individual operational training , coaching and mentoring conducted on an ongoing basis to meet individual team members needs
  • Technical Operational training in accordance with SABC best practice
  • Guide individual with Career Development Plan (CDP)

 

MINIMUM REQUIREMENTS

 

  • 3 year National Diploma (S4/T3) in Electrical Engineering (Light Current, Communications, Computer Studies or Information Technology)  (NQF6)
  • Sound Engineering Certificate Diploma (3 years) (NQF Level 6) or & Film / Video Technology / Production Course / Relevant Qualifications
  • Project Management  Certificate
  • Pro Tools 10 or higher:  PT101, PT110, PT201, PT210
  • IT Certification (A+ or relevant courses)
  • RAB 1-6
  • Final Cut Pro or relevant Video Editing Qualification
  • Business Administration Certificate
  • Exposure in relevant fields such as music production, production planning, finance and administration and OB environment.
  • Driver’s License: C1 (Code 10) with PDP

 

  • Physical attributes: Excellent hearing and eyesight (no colour blindness). Physical able
  • Excellent communication skills and ability to work in a team and lead the team if required.
  • Proficiency in MS Office, i.e  Excel , Word, Outlook and Powerpoint.
  • Ability to work under pressure and handle conflict
  • Willingness to work irregular hours and shifts to sustain 24/7 on air facility environment
  • Minimum 8 years’ experience  in broadcast environment, minimum  of 3 years as Senior level with relevant experience in Digital Sound and Video within live, production and post production environment .

 

 

KNOWLEDGE

 

  • Digital Broadcast principals for both Radio and TV
  • Analogue Broadcast principals for both  Radio and TV
  • ENG Camera/ Video  principals for News
  • First line maintenance of all equipment
  • Ability to develop, setup and perform emergency  procedures and troubleshooting (SOP)
  • Ability to design and implement contingencies, back –up plan and develop their implementations
  • Understand fault bypass for direction on –air emergencies and resolutions
  • In-depth understanding and application of broadcast  and production television fundamentals, including analogue and digital, radio and television systems, metadata, audio and video(DTT. OTT and VOD Impact)
  •  Programming multi-layered digital sound checks for various live and production modes
  • Facilitate Broadcast Operational training
  • Using expert knowledge of broadcast chain to design, plan and manage outside broadcasts for all Broadcast requirements
  • Operations of broadcast equipment
  • Programming virtual switching software to route all audio and video signals
  • Operational administration, eg report writing, shift reports, fault reports
  • Analyse broadcast operation faults and engage Technicians for a comprehensive pre- emptive  resolution
  • Expert knowledge, experience, and skills pertaining  to the digital systems within the broadcast environment, involving Broadcast  Media Servers, Studios, Non- Linear Craft Editing,  Tape Machines and Quality Control Systems, automation systems, integrations between systems, On- Air Playout and Graphics systems.
  • An comprehensive  understanding of analogue and digital audio visual , radio, television, broadcast and transmission standards, file and streaming formats and acquisition formats.
  • Ability to configure operational setup, test and operate all relevant broadcast equipment (both analogue and digital)
  • Advanced Knowledge of digital network and distribution LAN topology
  • Advanced ability to innovatively use broadcast equipment beyond its scope  of use to provide a comprehensive broadcast experience ( out of the box thinking)
  • Ability to coordinate, plan and setup contingencies and apply back- up plans and develop their  implementations, within the digital broadcast environment to ensure reduced on – air failures
  • Expertly harness advanced level of trouble shooting  principles within an operational environment to pre- emptively  resolve broadcast failures
  • Understand and contribute to workflow and technical drawings for studio and  OB Technical Designs.
  • Provide functional advice and support  to users in order to assist in production/ broadcast best practice and reduce downtime / improve service quality
  • Competent transfer of identified skills & knowledge in accordance with job mentoring best practice.
  • Ability to develop and facilitate training materials, procedures and train operators/ users in the proper use of hardware or software.
  • Ongoing and accurate identification of development needs In line with latest production/ broadcast developments.
  • Ability to translate technical terms, workflows and provide support, advice and consultation to clients, in order to provide operational solutions.
  • Ability to maintain close working relationships with internal and external service providers and OEM, in order to ensure optimal delivery on operational innovations, needs and requirements.
  • Ability to plan and implement projects on operational issues.
  • Contribute and provide Business Continuity and Disaster Recovery Plans
  • Advanced knowledge, experience &  understanding of broadcast facility design, system integrations aligned with international best practices
  • Knowledge and understanding of relevant Company policies & procedures

Location