RAF Government Vacancies 2022 | SPECIALIST: CORPORATE SECRETARIAT – 119112021SCS

Job Description

  • The Road Accident Fund’s mission is to provide appropriate cover to all road users within the borders of South Africa; to rehabilitate and compensate persons injured as a result of motor vehicle accidents in a timely and caring manner; and to actively promote safe use of our roads.

     


     

    The Organisation requires the services of qualified individual within its Johannesburg Branch for the following position: – Manager: Facilities & Security Management

     

     

    THIS IS AN INTERNAL AND EXTERNAL ADVERTISEMENT

    SPECIALIST: CORPORATE SECRETARIAT: T.A.S.K LEVEL 14 (SIX MONTHS FIXED TERM CONTRACT) 119112021SCS

     

    SPECIALIST: CORPORATE SECRETARIAT: T.A.S.K LEVEL 14 (SIX MONTHS FIXED TERM CONTRACT) 119112021SCS

    LOCATION: Centurion
    CLOSING DATE & TIME: 2/22/2022 11:55 PM

    Purpose of the Job:

     

    Reporting to the Senior Manager:

    Corporate Secretariat, the successful incumbent is primarily responsible for rendering secretariat support to management committees as well as logistical support to board committees (Senior Manager: Corporate Secretariat) and the board (Executive Corporate Secretariat) including advisory services and effective record keeping.

     

    Key Performance Areas

    Render Secretarial Support for Management Committee Meetings

    Prepare annual meeting schedules for approval by Management Committees.
    Ensure that annual work plans are prepared for Management Committees.
    Prepare agendas for and Management Committee Meetings.
    Prepare meeting packs with agenda supporting documents and electronic packs on Microsoft Teams for meetings for circulation to members prior to the meeting.
    Prepare annual meeting schedules for approval by Management Committees.
    Take minutes and keep record of all resolutions of the meetings.
    Issue resolutions and maintain a register of resolutions.
    Ensure that all physical documents and recordings are filed in accordance with applicable policies, procedures and legislation.

    Management of Electronic Board Portal as well as Company Records

     

    Ensure accurate scanning and loading of packs on Microsoft Teams for meetings, for management, board committee and board related meetings;
    Ensure timeous publication of packs;
    Ensure accurate production of hard copies of packs (company records) and filing of same.
    Adherence to records management policy, procedures, file plan and relevant legislation.
    Arrange Logistics for all Management, Board committee and Board Committee Meetings

     

    Reserve venues for meetings.

    Reservation of parking as applicable.
    Ensure that all equipment required is fully functional i.e. video conference, presentations and recordings.
    Set up of boardroom i.e. nametags, pen, paper, folders, handouts, travel claim forms etc.
    Ensure that safety evacuation procedures are presented during meetings as a standard item.
    Downloading audio recordings, back up of same on an external drive and recording in a register.
    Provide Advice to Management in the Discharge of their Duties

     

    Provide advice and ensure compliance with RAF policies and procedures.

    Provide advice and maintain standards of good corporate governance as provided for in KING IV.
    Advise management on relevant ongoing training courses as it relates to governance.
    Advise management on their responsibilities as it relates to their Terms of Reference and meeting procedures.
    Advise management on matters that have to be presented to Board Committees and the Board in terms of the Delegation of Powers and Functions policy.

     

    Maintain Statutory Requirements

    Provide advise and ensure compliance with the PFMA, Treasury Regulations, National Treasury directives and practice notes, the RAF Act as well as other legislation relevant to the RAF.
    Ensure compliance with all RAF policies and standard operating procedures.

     

    Ensure Effective and Efficient Administration of the Management of Committee Operations

     

    Review Management Committees’ Terms of Reference on an annual basis.
    Assist management in discharging its fiduciary duties to the Accounting Authority.
    Handle queries and ensure confidentiality of resolutions emanating from management committees.
    Ensure Effective and Efficient Reporting

     

    Follow up the submission of reports for meetings.

    Produce comprehensive reports as and when requested.
    Consolidate and submit reports in the form of packs to and from management.
    Qualifications and Experience

     

    Bachelor’s Degree or Advanced Diploma @ NQF Level 7 in Law.

    Institute of Chartered Secretaries and Administrators (CSSA) Diploma will be an advantage.
    Relevant 5 -7 years’ experience as a committee secretary of which 2 years must have been on a supervisory/ management level or area of expertise.
    Technical and behavioural competencies required

     

    Strategic capability and leadership.
    Results orientation.
    Business and financial acumen.
    Brand and stakeholder orientation.
    Organisational resilience.
    Communication.
    Team resilience.
    Network and alliance.
    Talent management.
    Change management.
    Excellent verbal and written communication skills.
    Treasury Regulations
    PFMA.
    Corporate Governance Procedures.
    King IV Report.
    Protocol on good corporate governance in SOE’s.
    Microsoft Office Package (including Microsoft Teams for meetings).
    Standards and procedures.
    Business processes.

     

    Remuneration

    Total cost to company applicable to this position is minimum R668 907.00 per annum, negotiable.

    NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.

     

    Closing date: 22 February 2022

     

    Applications can be forwarded to the Recruitment Officer at Eco Glades; email address is Thembelihle.recruitment@raf.co.za

    INSTRUCTIONS TO PROSPECTIVE APPLICANTS

     

    Indicate the name and the reference number of the position you are applying for in the subject line.
    Do not submit copies of qualifications and ID as these will be requested from shortlisted candidates on the interview date.
    Submit a short CV with a maximum of 5 pages.
    Please indicate your current salary and salary expectations if considered for the position.

     

    NB: The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

     

    Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.
    Security Vetting shall be conducted on all prospective employees.
    It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such.


    VIEW MORE RAF Government Vacancies 2022 : https://careershome.co.za/employer/road-accident-fund-2/

Location